Online board meeting is becoming a regular part of the current world of nonprofits, with the number and popularity growing as more boards embrace video meetings. Some people believe that face-to-face meetings are more beneficial. However, it’s important to understand how to utilize virtual technology to aid in productive discussion and decision-making.
1. Use a functional online board meeting platform.
There are a variety of free or low-cost online video conferencing platforms that can be used for your virtual board meeting. It is essential to select an option that is suitable for everyone on your board. If your board has members from all over the country or even around the world, you will want to provide a screen sharing option to ensure the best experience. If your board is operating on a budget, you may also want to consider audio-only phone conference options for those without video capabilities.
2. Begin the meeting by presenting a concise agenda.
A shorter agenda can help your meeting flow and stop it from becoming too long. It makes it easier to discuss only the most important topics, and ensures everyone has the chance to speak.
3. The meeting should be scheduled for an time that is suitable for everyone.
If your board members reside in different areas of the country or even the world, you’ll need to ensure that the time you plan your meeting will work for them all. Also, you should take into consideration other factors that could influence their ability to attend such as early mornings or late nights hectic commutes, and typical breaks.
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