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Online board meetings are becoming a standard feature of the current world of nonprofits, with the number of and demand increasing as more boards opt for video-based meetings. Some people believe that face-to-face meetings are more beneficial. However, it’s important to be aware of how to utilize virtual technology to aid in productive discussion and decision-making.
1. Use a board meeting tool that is easy to use.
You can choose from a range of video conferencing platforms online that offer low-cost and free options, to host your virtual board meeting. It is crucial to choose the right platform for everyone in your board. If your board members are spread out across the country, or across the globe, it’s recommended to include a screen-sharing feature. If your board is on a budget you might want to think about audio-only phone conference options for those with no video capabilities.
2. Start the meeting by presenting a concise agenda.
A shorter agenda helps the flow of your gathering and keeps it from becoming overly long. It also makes it easier to only cover the most important topics and ensures that every person is given the opportunity to speak.
3. Schedule the meeting for the time that is suitable for everyone.
If your board members live in different areas of the country or even the world, you’ll be required to ensure that the time of day you plan your meeting will work for all of them. You should also take into consideration other factors that can affect their ability to attend like early or late mornings, busy commutes, and common breaks.